Privacy Policy 
 

ATN Universities will endeavour to rectify incorrect information as quickly as possible. Please see below for contact details to notify the ATN Universities Directorate of out of date or inaccurate information. 
 

This Privacy Statement explains how we collect, use, store and disclose personal information.   
 

What personal information we collect 
 

Depending on your interactions with us, we may collect personal information including: 

• Your name, job title and organisation. 

• Email address and telephone number. 

• Information you provide when contacting us or submitting an enquiry via our website. 

• Information provided when subscribing to newsletters or other communications. 

• Information submitted through competitions, surveys, event registrations or forms. 

• Information provided when registering and enrolling for one of our programs. 

• Information you provide in online or in-person meetings. 

• Photographs, video and audio recordings taken at ATN events or activities. 

• Website usage information collected through cookies and analytics tools. 

We only collect personal information that is reasonably necessary for our activities.  
 
We may use third-party service providers to assist with website hosting, program hosting, email communications, event registrations, customer relationship management and analytics. 

How we collect your information 
 

We may collect personal information when you: 

• Contact us by email, telephone or through our website. 

• Subscribe to our newsletters or mailing lists. 

• Register for an event or webinar. 

• Register for a program. 

• Attend an online or in-person meeting. 

• Enter competitions or respond to surveys. 

• Participate in interviews, photography or video recordings. 

• Engage with us through social media. 

• Visit our website. 
   

We may also receive your contact details from our member universities or publicly available sources where appropriate for professional engagement. 
 

Why we collect personal information 
 

We collect personal information to: 

• Respond to enquiries. 

• Deliver newsletters and other communications. 

• Administer events, competitions and programs. 

• Produce news stories, publications and multimedia content. 

• Maintain professional relationships with stakeholders. 

• Improve our website, services and communications. 

• Meet legal and administrative obligations. 

Photography and filming 
 

ATN Universities may photograph, film or record audio at conferences, events and other activities. 

These images and recordings may be used across our website, social media channels, publications, newsletters and other promotional or reporting materials. 

Where appropriate, attendees will be notified that photography or filming is taking place. If you do not wish to appear in photographs or recordings, please speak with an ATN staff member at the event wherever reasonably practicable. 

Disclosure of personal information 

We may disclose personal information to our member universities and trusted service providers who assist us in delivering our services, including providers of website hosting, email communications, customer relationship management systems and event management platforms. 

We may also disclose information where required or authorised by law. 

We do not sell personal information. 

Storage and security 

We take reasonable steps to protect personal information from unauthorised access, misuse, loss or disclosure. 

Personal information is stored using appropriate administrative, technical and physical security measures. 

Website analytics and cookies 

Our website may use cookies and analytics services to understand how visitors use our website and to improve user experience. 

Cookies do not generally identify individuals directly, although some information collected may be considered personal information under applicable privacy laws. 

You can manage or disable cookies through your web browser settings. 

Accessing or correcting your information 

If you would like to access or correct personal information we hold about you, please contact us using the details below. 

We will respond to requests within a reasonable timeframe, subject to any legal requirements. 

Privacy enquiries 

If you have questions about this Privacy Policy or how your personal information is handled, please contact: 

Australian Technology Network of Universities 

Email: info@atn.edu.au 

Address: 124 La Trobe Street, Melbourne, Victoria, 3000 

Changes to this Privacy Policy 

We may update this Privacy Policy from time to time to reflect changes to our practices or legal obligations. 

The current version will always be published on our website.